Privacy Policy — Data Protection & Your Rights

01

Information We Collect

We collect information you provide directly to us when you:

• Contact us: Name, email address, phone number, company name
• Engage our services: Project requirements, business information, technical specifications
• Fill out forms: Consultation requests, career applications, feedback forms
• Communicate with us: WhatsApp messages, emails, call recordings (with consent)

We may also collect certain information automatically when you visit our website, including IP address, browser type, pages visited, and time spent on pages via analytics tools.

02

How We Use Your Data

We use the information we collect to:

• Respond to your consultation requests and inquiries
• Deliver and manage the services you have engaged us for
• Send project updates, proposals and invoices
• Improve our website, services and user experience
• Comply with legal obligations
• Prevent fraud and ensure security

We do not use your personal data for automated decision-making or profiling that significantly affects you.

03

Data Sharing & Disclosure

We do not sell, rent or trade your personal information. We only share your data in the following limited circumstances:

• Service providers: Trusted third parties who assist us in operating our business (e.g., cloud hosting, email services) under strict confidentiality agreements
• Legal requirements: When required by law, court order or government authority
• Business transfer: In the event of a merger or acquisition, with appropriate notice
• With your consent: For any other purpose with your explicit permission

04

Cookies & Tracking

Our website may use cookies and similar tracking technologies to enhance your experience. These include:

• Essential cookies: Required for basic website functionality
• Analytics cookies: Help us understand how visitors use our site (e.g., Google Analytics)
• Preference cookies: Remember your settings and preferences

You can control and manage cookies through your browser settings. Disabling cookies may affect the functionality of our website.

05

Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures including:

• SSL/TLS encryption for all data transmitted through our website
• Secure server infrastructure with restricted access
• Regular security assessments and updates
• Staff training on data protection practices
• Access controls limiting who can view your information

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

06

Your Rights

You have the following rights regarding your personal data:

• Right to access: Request a copy of the personal data we hold about you
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data (subject to legal obligations)
• Right to restrict processing: Request limitation on how we use your data
• Right to data portability: Request your data in a structured, machine-readable format
• Right to object: Object to certain types of processing

To exercise any of these rights, contact us at info@ruleworldwidesoftech.com. We will respond within 30 days.

07

Data Retention

We retain your personal data only for as long as necessary to:

• Fulfill the purposes for which it was collected
• Comply with legal, accounting or reporting requirements
• Resolve disputes and enforce our agreements

Client project data is typically retained for 5 years after project completion for legal and tax purposes. Contact information and communications are retained for 3 years after last interaction.

08

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we discover that a child under 18 has provided us with personal information, we will promptly delete it.

If you believe we may have collected information from a child, please contact us immediately at info@ruleworldwidesoftech.com.

09

Contact & Complaints

For privacy-related queries, data requests, or complaints, please contact our data protection point of contact: